Last updated: October 2025
1. Who we are
GreenPen EdTech (“we”, “us”, “our”) is a trading name of James Wright. It is an education-technology consultancy providing data-management solutions and professional training for schools.
Website: https://www.greenpenedtech.co.uk
Contact: [email protected]
Data controller: James Wright trading as GreenPen EdTech (United Kingdom)
2. Information we collect
a) Contact information
When you fill in a form, sign up for a course, or subscribe to updates, we collect details such as your name and email address.
b) Account information
If you create a login for courses or comment on our site, we store your username, name, email, and any course progress.
c) Google Sign-In
If you sign in with Google, we request your name and email address only (via Google OAuth).
- We do not request or access your Google Drive, Gmail, Classroom, contacts, or other personal data.
- We use your Google-provided name and email solely to create and manage your account, enrol you in courses, and provide a secure login.
- We do not share your Google data with third parties except as required to deliver these services.
d) Usage data
We use analytics tools to collect information such as pages visited, device/browser type, and approximate location.
e) Payment information
Payments are processed securely by our payment provider. We do not store your card details.
f) Form entries
We collect any data you enter on forms during courses or reflections. This may be used to assess your progress or to review our courses and provide information on how we will improve our services.
3. How we use your information
We use your data to:
- Deliver and manage courses or services you request
- Enable secure login and account management (including Google sign-in)
- Communicate updates, certificates, or billing information
- Improve our website and training materials
- Comply with legal or accounting obligations
We never sell or rent your data.
4. Legal basis (UK GDPR)
Processing is based on:
- Contract: to deliver services or training
- Consent: for newsletters, marketing, or Google sign-in
- Legitimate interest: to operate and improve the site
You may withdraw consent or request deletion of your data at any time by emailing [email protected].
5. Data storage & retention
- Data is stored on secure UK/EU-based servers or with reputable processors (e.g. TutorLMS, WordPress, Google Workspace).
- We retain data only as long as necessary for the purpose collected, or as required by law.
- Form submissions are kept for up to 12 months; inactive accounts for 24 months; back-ups for 90 days.
6. Cookies
Our website uses cookies for site functionality and analytics.
You can disable non-essential cookies at any time via your browser or our cookie banner.
7. Your rights
You have the right to access, correct, delete, or restrict processing of your personal data, and to object or withdraw consent.
To exercise your rights, email [email protected].
We will respond within 30 days.
8. Data sharing
We may share limited data with trusted partners (e.g. hosting, email, or payment providers) only as necessary to operate the site and deliver services, always under written data-processing agreements.
We do not transfer your data outside the UK/EU without appropriate safeguards.
We never sell your personal data.
9. Third-party links
Our courses or blog posts may contain links to external resources. We are not responsible for their privacy practices.
10. Changes to this policy
We may update this notice periodically. The latest version will always appear on our website.